Privacy Policy
The Project PT Website Privacy Notice
This privacy notice describes how we will collect and use your personal data. Please read it
carefully, and if you have any questions, please contact us at holidaycamps@theprojectpt.com.
Our Contact Details
Our site https://www.theprojectpt.com/ is owned and operated by The Project PT, a Private
Limited Company registered in England under company number 12379965, whose registered
address is 39 St Georges Manor, Mandlebrote Drive, Littlemore, Oxford, England, OX4 4TW.
Our ICO registration number is ZB617483.
What Data We Collect and How?
We currently collect and process the following information:
• Identity data: name, title, date of birth
• Contact data: email address(es), telephone number, and mobile phone number.
• Profile data: preferences and interests, username and password, purchase history.
• Technical data: (read our Cookie Policy) IP address, browser type and version,
operating system.
• Communication data: messages/emails between you and our team members
responding to your enquiry.
How We Use Your Personal Data (and the legal basis for processing)
Most of the personal data we process is provided directly by you, and under the UK General
Data Protection Regulation (UK GDPR), we must have a lawful basis for processing this
information. The table below lists the processing purposes and the lawful basis.
Purpose for Processing
Legal Basis
To subscribe to you our newsletter.
To respond to your enquiry.
Consent.
Legitimate Interests.
To process your gift card purchase and / or
shop purchase.
Performance of a Contract.
To provide you access to Gymflow.
To understand how you interact with Our
Site.
Performance of a Contract.
Consent.
To respond to your young person referral
request.
Legitimate Interests.
Failing to provide Personal Data
If you fail to provide certain information when requested, we may be unable to perform the
contract we entered into with you (such as failing to enter valid payment details to process
your store purchase).
We also receive personal information indirectly from the following sources:
• We may receive a referral from local third parties, such as the County Council, Active
Oxfordshire, etc, for you to access one of our Social Impact programmes.
Who do we share your data with?
We share your personal information with the following third parties (list all third-party
recipients (including cloud service providers):
Recipient
Activity Carried Out
Gymflow
Location
Manages gym membership.
Stripe
Europe
Process online payments.
MailChimp
United States
Distribute the The Project PT
newsletter.
Google Analytics
United States
Provides website analytics for Our
Site
Europe
If any of your personal data is shared with a third party, as described above, we will ensure
that your personal data is handled safely, securely, and per your rights, our obligations, and
the third party’s obligations under the UK GDPR.
Your personal data may be transferred to a third party if we sell, transfer, or merge parts of
our business or assets. Any new owner of our business may continue to use your personal
data in the same way(s) that we have used it, as specified in this Privacy Notice.
Do we transfer your personal data outside of the United Kingdom?
We store some or all your personal data in countries outside of the UK. These are known as
“third countries”. We will only store or transfer personal data in or to countries deemed to
provide adequate protection for personal data.
How do we store your personal data?
The security of your personal data is essential to us, and to protect your data, we take several
necessary measures, including the following:
• Limiting access to your personal data to those employees, agents, contractors, and
other third parties with a legitimate need to know and ensuring that they are subject
to duties of confidentiality.
• Procedures for dealing with data breaches (the accidental or unlawful destruction,
loss, alteration, unauthorised disclosure of, or access to, your personal data), including
notifying you and/or the Information Commissioner’s Office where we are legally
required.
How long will we retain your personal data?
We will not keep your personal data any longer than necessary. Per our Data Protection Policy,
we will securely destroy your personal data.
What are your Individual Rights?
Under data protection law, you have rights, including:
• The Right of Access. You have the right to ask us for copies of your personal
information.
• The Right to Rectification. You have the right to ask us to rectify personal information
you think is inaccurate. You also have the right to ask us to complete information you
think is incomplete.
• The Right to be Forgotten. You can ask us to erase your personal information in certain
circumstances.
• The Right to Restrict of Processing. You have the right to ask us to restrict the
processing of your personal data in certain circumstances.
• The Right to Object. You have the right to object to the processing of your personal
data in certain circumstances.
• The Right to Withdraw Consent. If we rely on consent to process your personal data,
you can withdraw that consent at any time.
• The Right to Portability. You have the right to ask that we transfer the personal data
you gave us to another organisation or to you in certain circumstances.
You are not required to pay any charge to exercise your rights. If you make a request, we have
one month to respond.
How to Complain
If you have any concerns about our use of your personal information, you can complain to us
at ajaye@theprojectpt.com. You can also complain to the Information Commissioner’s Office
(ICO) if you are unhappy with how we have used your data. The ICO’s address is the
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Alternatively, you can phone their helpline at 0303 123 1113 or complete an online form via
the ICO website (https://www.ico.org.uk).